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Agri, textiles and crafts

GST invoice format for a textile trader (kapda vyapari)

A textile trader deals in fabric and yarn by the than, bale or kilo, and after September 2025 almost all of it is at 5%: woven fabrics of cotton, silk, wool and manmade fibres, knitted fabrics of chapter 60, and cotton and manmade yarn. Rates only change when the trader sells made-ups or garments, which are 5% up to Rs 2,500 per piece and 18% above it. The invoice should show quality name, width, GSM or count, than or bale numbers, metres, agent, transporter and LR number.

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Sample textile trader invoice

DescriptionHSN/SACQtyRate (₹)Taxable (₹)GST
Cotton cambric 60s x 60s, 44 inch, greige52081200 MTR48.0057,600.005%
Polyester viscose suiting, 58 inch5515600 MTR165.0099,000.005%
Rayon fabric printed, 44 inch5516900 MTR72.0064,800.005%
Cotton knitted fabric, single jersey, 180 GSM6006250 KGS330.0082,500.005%
Cotton yarn 40s combed, cone5205400 KGS290.001,16,000.005%
Taxable value₹4,19,900.00
GST (CGST + SGST, or IGST if inter-state)₹20,995.00
Invoice total₹4,40,895.00

Sample prices are illustrative. Check the GST rate for your exact item or service before billing.

Extra fields a textile trader invoice needs

Quality name and construction
Traders sell by quality names such as rayon 14 kg, cotton cambric 60s or PV suiting. Construction details like reed, pick, GSM or count identify the exact fabric and make returns and claims easier to settle.
Than and bale numbers
Fabric is packed in thans and bales. Listing than numbers with metres per than allows the buyer to check each roll against the packing slip and to return a faulty than.
Width and metres
Price is per metre at a given width. Width on the invoice prevents disputes when a 44 inch fabric is delivered instead of 58 inch.
Commission agent
Textile trade relies on agents who book orders. Naming the agent records who is entitled to commission and links the invoice to the agent's statement.
Transporter and LR number
Most cloth goes by road transport through booking agents. The LR number, transporter and number of bales support the e-way bill and any transit claim.
Payment terms and due date
Credit periods of 30 to 90 days are normal. Due date and interest terms printed on the bill reduce disputes over late payment.

Standard GST invoice fields

Rule 46 of the CGST Rules applies to every tax invoice, including this one:

  • Supplier name, address and GSTIN
  • Consecutive invoice number (max 16 characters, unique for the year)
  • Date of issue
  • Customer name, address and GSTIN (if registered)
  • Place of supply with state name
  • HSN/SAC code per item
  • Description, quantity and unit
  • Taxable value after discounts
  • GST rate and CGST + SGST or IGST amounts
  • Signature or digital signature

Read more: HSN Codes and GST Rates for Textiles, Fabrics and Clothing · Credit Note Under GST: When, How and By When to Issue It · E-Way Bill Limit and Rules: When You Need One and When You Don't · E-Invoice Applicability Limit: Who Crosses the ₹5 Crore Line

GST rules that matter for a textile trader

Fibre-neutral 5% from fibre to fabric

Notification 9/2025-Central Tax (Rate) cut man-made staple fibres and filament yarns from higher rates to 5%, aligning them with cotton. Schedule I now covers synthetic and artificial filament yarns (5402 to 5406), woven fabrics of manmade filaments (5407, 5408), staple fibres (5503 to 5507), yarn of manmade staple fibres (5509 to 5511), woven fabrics of manmade staple fibres (5512 to 5516), knitted fabrics of chapter 60, and cotton, silk and wool yarns and fabrics. The PIB note describes this as removing the inverted duty structure in manmade textiles. For a trader, it means one rate on almost every fabric and yarn line.

The Rs 2,500 per piece test for made-ups

Once the trader sells cut pieces as made-up articles, bedsheets, curtains or garments, the rate depends on value. Chapters 61, 62 and 63 goods are at 5% up to Rs 2,500 per piece and at 18% above that under Schedule II. A trader dealing in suit lengths packed as unstitched dress material sets should check whether the goods are sold as fabric or as a made-up set, because that decides whether the value test applies.

E-way bill and transport

Bales sent through transporters usually exceed Rs 50,000 per consignment. The trader must generate an e-way bill with the transporter ID and update the vehicle details or ask the transporter to do so. Where cloth goes first to a processing house for dyeing on job work, it moves under a delivery challan with an e-way bill, and the processor bills only the job charge at 5%.

Credit notes for rate difference and returns

Textile buyers often return thans for defects or ask for rate difference after the season. Returns should be handled through a GST credit note linked to the original invoice, and post-sale discounts reduce taxable value only if agreed before the sale and linked to specific invoices. Otherwise the discount is a commercial credit note without tax adjustment.

E-invoicing for wholesale traders

Textile wholesalers in major markets often cross the e-invoice threshold. Once covered, every B2B invoice must have an IRN before the goods leave, and the e-way bill can be generated from the same data. Traders who issue hundreds of small bills to retailers should make sure their billing software handles this in bulk.

Common billing mistakes

  • Still charging 12% on manmade fibre yarn or fabric from an old rate master, when these are now at 5%.
  • Applying 5% to garments or made-ups sold above Rs 2,500 per piece.
  • Issuing a lump-sum 'cloth' line without quality, width or than numbers, making returns impossible to match.
  • Giving post-sale discounts as GST credit notes without prior agreement, reducing tax incorrectly.
  • Sending cloth to a dyeing unit without a delivery challan and e-way bill.

Textile trader GST invoice: FAQ

What is the GST on fabric in 2026?

Woven fabrics of cotton, silk, wool and manmade fibres, and knitted fabrics, are taxed at 5% under Schedule I of Notification 9/2025-Central Tax (Rate), with no price limit.

Is polyester yarn still 12%?

No. Synthetic and artificial filament yarns and yarns of manmade staple fibres were moved to 5% from 22 September 2025.

When does a textile trader charge 18%?

When selling apparel, clothing accessories or other made-up textile articles of chapters 61, 62 or 63 with a sale value above Rs 2,500 per piece.

What is the HSN code for cotton fabric?

Woven fabrics of cotton are classified under headings 5208 to 5212 depending on weight and cotton content.

Do textile traders need e-invoicing?

Only if their aggregate turnover crosses the e-invoice threshold. Many wholesale cloth markets have traders who do, and they must generate IRNs for all B2B invoices.

Sources: Gazette of India: Notification 9/2025-Central Tax (Rate), goods rate schedules · PIB: Simplified GST for growth of Indian commerce and trade (Sept 2025) · Gazette of India: Notification 15/2025-Central Tax (Rate), services rates

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